Edmund Tarbell, In the Orchard, 1891, oil on canvas, 60 3/4 x 65 1/2 in. (154.3 x 166.4 cm), Terra Foundation for American Art, Daniel J. Terra Collection, 1999.141

Program Associate

The Terra Foundation for American Art is dedicated to fostering exploration, understanding, and enjoyment of the visual arts of the United States for national and international audiences; we focus primarily on American art made before 1980. The Foundation supports and collaborates on innovative American art projects in Chicago, nationally, and internationally. Implicit in such activities is the belief that art has the potential both to distinguish cultures and to unite them.

Job Summary

The Foundation seeks a Program Associate for Education Grants and Initiatives to provide project coordination and implementation, research, and administrative support to (1) the Foundation’s responsive grant-making in the areas of Chicago Public Programs and K–12 Programs; and (2) the Foundation’s Education Initiatives, including Art Design Chicago, a city-wide exploration of Chicago’s art and design history and legacy planned for 2018.

This position reports to the Program Director for Education Grants and Initiatives and works closely with the Foundation’s Project Director for Art Design Chicago and the Manager of Communications. The position is full time and non-exempt, and is located in the Foundation’s Chicago headquarters.


Duties include:

  • Coordinate and contribute written materials to the timely preparation of the triannual grant docket, evaluation documents, and print and online program and communications materials
  • Serve as a program liaison for general inquiries, grantees, consultants, project partners, and other parties
  • Maintain positive, client service-oriented relationships with a wide range of organizations and individuals
  • Monitor grants for financial and program compliance and assist with assessment of grants and initiatives, including summarization of reports and participation in site visits
  • Create and maintain grant files using GIFTS software
  • Research relevant information for correspondence, reports, and meetings
  • Coordinate and manage logistics for on- and off-site meetings, events, and convenings related to grant programs and initiatives
  • Participate in grant- and initiative-related meetings, prepare meeting materials and minutes, and track and implement action items
  • Monitor and contribute content to online resources, calendars, webpages, and social media channels associated with grants and initiatives as assigned
  • Process invoices
  • Other duties and projects as assigned


  • Master’s degree in preferred subjects of art history (with American art focus) or American studies
  • Art museum and education programming experience (3+ years)
  • Exceptional written and verbal communication skills
  • Outstanding organizational and administrative skills and attention to detail
  • Demonstrable commitment to high quality work and meeting deadlines
  • Self-starter with ability to manage and prioritize own time, including multiple projects simultaneously
  • Ability to interact with others in a professional, courteous, and tactful manner
  • Comfort working in a dynamic, fluid environment
  • Strong proficiency with Microsoft Office software (Outlook, Word, Excel, and PowerPoint) and willingness to learn how to work with other software applications
  • Knowledge and understanding of various social media platforms
  • Demonstrable familiarity with Chicago visual art and design community strongly preferred
  • Ability to travel occasionally and attend some after-hour and weekend events
  • Flexible and able to work with grace under pressure


A competitive salary based on experience and an exceptional benefits package are available.

How to Apply

Applicants should send a cover letter, resume, salary requirements, and contact information for three references combined as a single document in PDF format to [email protected] by end of day, Friday, July 8, 2016. Please indicate in the subject line, “EDUCATION PROGRAM ASSOCIATE POSITION.” Please indicate where you saw the posting. See http://www.terraamericanart.org/ for more information on the Foundation.

No phone inquiries please. The Terra Foundation for American Art is an equal employment opportunity employer.

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