Fernand Lungren, Paris Street Scene , 1882. Watercolor heightened with white gouache on textured cream wove watercolor paper, 12 5/8 x 21 1/2 in. (32.1 x 54.6 cm), Terra Foundation for American Art, Daniel J. Terra Collection, 1989.25

Employment

EXECUTIVE AND OFFICE ASSISTANT (PARIS)

Headquartered in Chicago, with a satellite office in Paris serving as its centralized European hub, the Terra Foundation for American Art is dedicated to fostering exploration, understanding, and enjoyment of the visual arts of the United States.  With an exceptional collection of American art from the colonial period to 1945 and an expansive grant program, it is one of the leading foundations focused on American art, supporting exhibitions, academic programs, publications, and research worldwide. Implicit in such activities is the belief that art has the potential both to distinguish cultures and to unite them.

Position overview/job summary:

The Terra Foundation seeks an Executive and Office Assistant to give support to the Director of the Terra Foundation for American Art, Europe; the Director of Office Administration; and offer general office support for the Paris office.

Status:

Full-time CDI (contrat à durée indéterminée), 35 hours/week

Location: 

Terra Foundation Paris Center & Library, 7th arrondissement

Responsibilities:

  • Manages and maintains executives’ schedules, appointments and travel arrangements and expense reimbursements
  • Arranges and co-ordinates meetings and events
  • Conducts research, collects and analyses data to prepare meetings, documents and reports
  • Records, transcribes and distributes minutes of meetings
  • Prepares and edits correspondence, communications, presentations and other documents
  • Translates and proofreads letters, internal memos and other documents as needed
  • Prepares incoming invoices for processing
  • Files and retrieves documents and reference materials
  • Performs contact management in Foundation database
  • Monitors, screens, responds to and distribute incoming communications; answers and manages incoming calls
  • Receives and interacts with incoming visitors
  • Manages office supplies and maintains common spaces
  • Liaises with internal staff at all levels

Qualifications:

  • Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
  • Knowledge of standard office administrative practices and procedures
  • Organizational and planning skills
  • Communication and interpersonal skills
  • Information gathering and monitoring skills
  • Problem analysis and problem solving skills
  • Judgment and decision-making ability
  • Initiative
  • Ability to maintain confidentiality
  • Team player
  • Attention to detail and accuracy
  • Adaptability

Requirements:

  • At least 3 years of experience providing support
  • Bachelor’s degree or equivalent
  • English mother-tongue level and fluent French
  • French working papers

How to apply:

Applicants should submit a letter of interest, résumé, and the names and contact information for three references in English combined as a single document in PDF format to [email protected]. Please indicate in the subject line, “Executive and Administrative Assistant Position.”

Review of applications will begin on April 13 and continue until the position is filled.

No phone inquiries please. The Terra Foundation for American Art is an equal opportunity employer that actively seeks to employ a diverse group of people who embody its values.

ASSISTANT PROGRAM OFFICER, EXHIBITION & ACADEMIC GRANTS (CHICAGO)

Established in 1978, the Terra Foundation for American Art (TFAA) is dedicated to fostering the exploration, understanding and enjoyment of the visual arts of the United States. With an exceptional collection of American art from the colonial period to 1945 and an expansive grant program, it is one of the leading foundations focused on American art, supporting exhibitions, academic programs, publications, and research worldwide. Implicit in such activities is the belief that art has the potential both to distinguish cultures and to unite them.

Position overview/job summary:

The Terra Foundation seeks an Assistant Program Officer to work with its responsive Exhibition and Academic grant programs. This position reports to the Program Director for Exhibitions and Academic grants and will play a vital role in a dynamic philanthropy.

Status:

Full-time non-exempt with benefits, 35 hours/week

Location: 

Terra Foundation headquarters in Chicago, Illinois

Reports to: 

Program Director for Exhibitions and Academic Grants

Responsibilities:

The Assistant Program Officer will provide program coordination and administrative support to the Program Director. The ideal candidate will be an individual with an art history background, art museum experience, and a career interest in grantmaking. Duties will include, but not be limited to, the following:

  • Maintain positive and productive relationships with a wide range of organizations and individuals. Provide guidance to grantees on grant application procedures and reporting requirements. Serve as program liaison for general inquiries, grantees, consultants, and other parties.
  • Understand the program strategy; participate in monitoring, evaluation, and learning support
  • Coordinate and contribute to the timely preparation of the triannual grant docket, evaluation documents, and program communication materials
  • Create and maintain grant files according to Foundation polices; use GIFTS software to manage grant information and generate reports
  • Compose, proofread, and correct documents
  • Monitor grants for Foundation financial and program compliance requirements
  • Research relevant information for correspondence, reports, and meetings
  • Participate in meetings involving program grants and to improve the grant process; as needed take notes, keep records, and track and implement action items

Qualifications:

  • Master’s degree in art history with knowledge of pre-1980 American art, including pre-20th century;
  • Three years of curatorial, exhibition, or grantwriting experience in an art museum setting is required;
  • Fluency and ease with Microsoft Office software (Outlook, Word, Excel, and PowerPoint), and willingness to learn how to work with online databases;
  • Excellent written, interpersonal, and verbal communication skills for multiple audiences (curators, academics, the public, board members);
  • Self-starter, highly motivated, resourceful, and able to manage multiple projects simultaneously;
  • Meets deadlines and completes tasks with a high degree of accuracy and dependability; must be detail-oriented with excellent proofreading skills;
  • Manages and prioritizes own time and uses strong judgment skills to handle non-routine matters;
  • Able to anticipate information needed by others as situations and projects develop;
  • Strong organizational and administrative skills with an excellent attention to detail and commitment to high quality work;
  • Ability to represent the Foundation in a professional, courteous, timely, and tactful manner;
  • Interest, comfort, and strength working in a dynamic, fluid environment;
  • Ability to travel occasionally and attend some evening events; and
  • Flexible and able to work with grace under pressure.

How to apply:

By April 20 applicants should send a résumé, cover letter, and contact information for three references combined as a single document in PDF format to [email protected]. Please indicate in the subject line “Exhibition Assistant Program Officer Position.” Please indicate where you saw the posting.

No phone inquiries please. The Terra Foundation for American Art is an equal opportunity employer that actively seeks to employ a diverse group of people who embody its values.